Workflow at a glance
Connect today with the wider plan
- Capture the dated commitments that matter today.
- Group recurring work into a realistic weekly rhythm.
- Check the month before moving or adding another commitment.
What stays separate Complex task dependencies, time billing, and project accounting remain in specialist project systems.
A simple routine across three time horizons
- Today: add appointments and the next task that needs a real time window.
- This week: check recurring commitments and protect time for flexible work.
- This month: review deadlines, travel, and other dates that affect the coming weeks.
- When something moves, update the existing event so the schedule has one current version.
One calendar, different levels of detail
A day view helps place the next action; a week view shows conflicts and available time; a month view keeps deadlines in context. They are views of the same dated events, not separate plans to maintain.
Keep the plan realistic
Start with events that cannot move, then reserve only the flexible work that fits around them. Leave space for travel, preparation, and changes; the calendar is a planning view, not a measure of productivity.
For a step-by-step method, see how to plan a realistic day or how to schedule tasks around available time.
FAQ
Do I need a separate calendar for each time horizon?
No. Keep dated events in the calendar and review them at day, week, or month scale. Separate calendars are useful for different contexts or access, not for each time horizon.
What should I put on the calendar first?
Add appointments, shifts, classes, travel, and deadlines first. Then choose a small number of flexible tasks and give them realistic time windows.
Does SotiDo replace a detailed project-management system?
No. It helps coordinate dated events and shared schedules. Complex task dependencies, workload reporting, and project accounting belong in specialist tools.