A balanced week

Fictional sample data. Interactions are local and are not saved.

Keep events, participants, reminders, and changes that concern a group in one shared schedule. Unrelated personal plans can stay in each person’s own calendar. For one plan between two people, see the couples workflow; for household and school routines, see the family calendar.

Workflow at a glance

One current calendar for the people involved

  1. Create a shared calendar around one group or recurring plan.
  2. Invite participants and assign only the access each person needs.
  3. Update the same event so everyone returns to one current schedule.

What stays separate Personal calendars and unrelated events can remain separate; share only the schedule context the group needs.

What a shared calendar keeps together

One current schedule

Participants open the same events and see changed times without maintaining parallel copies.

Roles and visibility

Owners and administrators control access while personal calendars and unrelated events can remain separate.

How to share a calendar in SotiDo

SotiDo instruction

Send the calendar page link through Telegram or copy it, while keeping public visibility separate from private member access.

Who this is for

People who want to coordinate a SotiDo calendar with friends, family, a team, or a community.

What you will achieve

The recipient opens the intended calendar page and understands whether they can view public events or need to request private access.

How sharing works

Sharing a calendar link opens its calendar page. It does not silently add the recipient as a private member or change their role.

Before you share

Open the calendar you intend to share and check which events are public before sending its link.

Steps

  1. Open Share

    Use the Share action in the calendar header.

  2. Choose how to send the link

    Send it through Telegram or choose Copy link and paste it into another conversation.

  3. Handle private access separately

    A signed-in recipient requests access when private calendar content is needed. The owner or an administrator reviews the request in Calendar settings under Private members and can assign the appropriate role.

If access looks incomplete

What you may see

The recipient sees only public calendar information.

Why it happens

The shared link opened the public calendar page but did not grant private membership.

What to do

Ask the recipient to sign in and request access, then approve the request in Calendar settings if they should become a member.

Keep private information safe

Do not expose private event details in a public message as a workaround.

Check the result

Open the copied link in a signed-out browser to verify the public view. For private access, also confirm that the recipient appears with the intended status and role in Calendar settings.

Author: Last reviewed

Useful for different kinds of groups

  • Teams: meetings, deadlines, shifts, and shared milestones.
  • Friends: trips, activities, recurring meetups, and plans that need one agreed time.
  • Families: appointments, school events, household routines, and reminders.
  • Communities: sessions, public activities, and participant coordination.

Choose the closest shared-calendar workflow

For two people, use the focused shared calendar for couples. Households can use the family planner. Telegram groups can start from the Telegram calendar setup.

FAQ

Can several people use the same calendar?

Yes. A shared calendar can include invited participants with roles that determine who can view, create, or edit events.

Does sharing a calendar expose every personal event?

No. Personal calendars can remain separate. Add only the events and context the group needs to the shared calendar.

Can friends use SotiDo without being a formal team?

Yes. A group of friends can share trips, meetups, activities, and reminders in the same calendar workflow.

Can a shared calendar open in Telegram?

Telegram groups have a dedicated setup that creates a group calendar and pins a shortcut to it in the chat.

Explore related SotiDo pages